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District Account Clerk

NOTICE OF VACANCY

ACCOUNT CLERK/TYPIST (BUSINESS OFFICE & TECHNOLOGY DEPARTMENT)

There is a vacancy for an Account Clerk/Typist to work under the supervision of the Business Manager and Director of Technology. This is a competitive Civil Service position which requires the applicant to be on a current Civil Service list for Account Clerk/Typist or be able to complete a required examination.

GENERAL DUTIES

  • Oversee and manage all office procedures and other tasks as assigned.
  • Oversee all aspects of the general office coordination.
  • Maintain office calendar to coordinate work flow and meetings.
  • Maintain confidentiality in all aspects of client, staff and agency information.
  • Interact with staff, vendors and visitors.
  • Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
  • File and retrieve organizational documents, records and reports.
  • Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software, such as Google Docs, Microsoft Office, QuickBooks or other programs.
  • May conduct research, compile data and prepare papers for consideration and presentation to the Board of Education and outside partners.
  • Schedule and coordinate meetings and conferences.
  • Prepare agendas and make arrangements for committee, board or other meetings.
  • Compile, transcribe and distribute minutes of meetings.
  • Collect and maintain inventory of equipment and supplies.
  • Research, price and purchase equipment and supplies.
  • Maintain and update databases and/or spreadsheets on a personal computer.
  • Screen callers or visitors to determine the nature of inquiry; refer callers to appropriate party or office and answer inquiries as appropriate.
  • Answer telephone and give out information.
  • Prepare and maintain financial, statistical and personnel records.
  • Other duties as assigned.

TECHNOLOGY

  • Assist in creating new employee accounts
  • Identification badges
  • Security items
  • Security cameras
  • Active directory/Google accounts
  • Maintain help desk/assign tickets
  • Purchasing/inventory/receiving
  • Board items
  • CD/DVD duplication
  • Maintain district calendar and schedule tickets for events
  • Other duties as assigned

QUALIFICATIONS

  • High school graduate
  • Two years college with specialization in Accounting or Secretarial Science or a closely related field and one year of successful clerical experience.
  • Other: 3 years experience with specialization in clerical experience involving the operation of a computer for word processing, database, or spreadsheet applications.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES

  • Thorough knowledge of modern office terminology, procedures and equipment.
  • Ability to handle routine administrative details independently.
  • Ability to operate personal computer and utilize common office software programs, including word processing, spreadsheets and databases at an acceptable rate of accuracy and speed.
  • Ability to prepare and maintain program records and routine reports.
  • Ability to communicate effectively both orally and in writing.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to organize and maintain office files.
  • Ability to collect information from various sources for program operations.
  • Accuracy, tact, courtesy.
  • Physical condition commensurate to perform the essential functions of the job, with or without reasonable accommodations.
  • Computer literate.
  • Good writing, analytical and problem-solving skills.
  • Knowledge of principles and practices of organization and records management.
  • Ability to communicate effectively.
  • Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.

SALARY & BENEFITS

  • 12 Month Full-Time position (7.5 hours per day).
  • Salary: $32,000 annually
  • Benefits pursuant to Managerial Confidential Agreement
  • Manager Confidential Agreement

APPLICATION

To submit application, go to: www.OLASJOBS.ORG.