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Assistant Superintendent for Business Job Posting


Minimum Requirements: New York State School Business Administrator (SBA) and/or School District Business Leader (SBDL) certification; demonstrated experience in the development and management of school budgets; demonstrated experience with the oversight of capital projects; demonstrated experience in labor relations and union negotiations; supervisory experience; demonstrated proficiency in oral and written communications, creative problem solving and strong interpersonal skills.
Preferred Requirements: Successful administrative experience in the field of school business and support services (including transportation, buildings and grounds, and food services); computer literate; demonstrated commitment to the field through on-gong professional development, professional affiliations, ability to establish and maintain relationships with local, state and federal officials, the NYS Education Department, and other relevant agencies.

Reports to: Superintendent of Schools

Purpose of Position: This position reports to the Superintendent and has overall responsibility for fiscal planning for the district, oversight of capital projects and renovations, oversight of facilities management and support staff services, participates and/or leads labor management meetings and contract negotiations. He/she will work cooperatively with other staff to ensure effective fiscal management and support staff services, achievement of other District and building goals, and implementation of Board of Education policies and directives.

Key Functions

A. Fiscal Planning

  1. Direct and support all financial planning and control including annual budget preparation and monitoring and long-term financial planning.
  2. Direct and support all Business Office operations.
    1. Maintain all necessary accounts and records and provide for proper auditing
    2. Supervise all payroll operations and record keeping.
    3. Assume responsibility for all state aid calculations and management.
    4. Assume responsibility for purchasing.
    5. Manage the District’s insurance program.
    6. Manage the District’s investment and debt service program.
    7. Prepare all necessary financial and statistical reports.
    8. Arrange all necessary contractual services.
    9. Provide fiscal direction and support for grant applications and monitoring.
    10. Direct and support the development and implementation of long-range plans for
      capital projects, bus replacements, and new construction.

B. Facilities Management and Support Services

  1. Direct and support the Department of Transportation.
  2. Direct and support the Food Service Program.
  3. Direct and support the Facilities and Operations Department.
  4. Direct and support (with the Assistant Superintendent for Curriculum and Instruction) the Technology Department.
  5. Maintain a district wide asset inventory.

C. School and Community Public Relations

  1. Direct and support the development and implementation of District health and safety procedures (for example, emergency preparedness, asbestos, radon, lead, chemical hygiene).
  2. Cultivate and sustain effective relationships with representatives of organizations that regularly inspect District operations, facilities and equipment (for example, DOT, DMV, Department of Labor, fire departments, Health Department).
  3. Cultivate and sustain effective relationships with parents, community residents, service and business organizations, government agencies, and higher education.

D. Personnel

  1. Oversee the Transportation, Buildings and Grounds, Food Service, and Technology Departments, District Nurse and serves as liaison to the District Safety Officer.
  2. Supervise the Business Office, Director of Transportation, Director of Buildings and
    Grounds, and Director of Food Services.
  3. Assume responsibility for support staff labor relations.
  4. Provide financial data and serve on District negotiating teams.
  5. Provide assistance and support in the hiring and assignment of support service personnel.

E. Participate as a contributing member to the general administration of the school District under the direction of the Superintendent

  1. Participate as a member of the District negotiation team, as appropriate.
  2. Attend and participate in District meetings, represent the District at appropriate
    state and local meetings, attend Board of Education meetings and workshops;
  3. Make recommendations to the Superintendent for modifications of Board policies related to fiscal matters, business office functions and capital planning initiatives;
  4. Help build a learning community atmosphere – demonstrate mutual respect, collegiality, collaboration, celebration, shared leadership, and shared responsibility;
  5. Perform other duties as assigned by the Superintendent.