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Board of Education August 17, 2020 Meeting Minutes

South Glens Falls Central School District
Official Proceedings of the Board of Education
Regular Meeting – August 17, 2020

The South Glens Falls Central School District Board of Education, Saratoga County, New York, met in Regular Session on Monday, August 17, 2020, via remote video conference.

Call to Order
President Elder called the meeting to order at 6:32 p.m., led the Pledge of Allegiance and advised everyone that the meeting was being broadcast via Google Meet.

Members Present
Mrs. Varney called for Roll Call attendance:

Roll Call Attendance
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

District Officials

Roll Call Attendance
Kristine Orr, Superintendent of Schools – Yea
Timothy Dawkins, Asst. Superintendent – Yea
Audrey Varney, School Business Manager and District Clerk – Yea

PRESENTATION

South Glens Falls August 2020 Graduation
Principal Mr. Mody recognized three graduates.

South Glens Falls School District ReOpening
Ms. Orr, Mr. Dawkins, Mr. Mody and Mrs. Stellato shared a presentation regarding plans for the reopening of school and held a Q & A for Board members and the public.

ACTION ITEMS

AGENDA AND MINUTES (Items A – B)

A. Agenda

B. Minutes
July 13, 2020 Organizational Meeting
July 13, 2020 Regular Meeting
July 22, 2020 Special Called Meeting
July 27, 2020 Special Called Meeting

Motion by Mr. Ostrander second by Mrs. Henkel and carried approved Items A – B with the following roll call vote:

Roll Call Vote
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

Agenda Addendum
Motion by Dr. Dawson second by Mrs. Hogan and carried approved Item P1 with the following roll call vote:

Roll Call Vote
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

School Business Management (Consent Items C – K)

C. Warrants

Warrant # – Capital Fund #2
Date(s) – 7/21/20
Amount – $967,976.06

Warrant # – Capital Fund #3
Date(s) – 8/4/20
Amount – $1,729,302.50

Warrant # – General Fund #3
Date(s) – 7/3/20 – 7/16/20
Amount – $247,585.58

Warrant # – General Fund #4
Date(s) – 7/21/20
Amount – $372,877.39

Warrant # – General Fund #5
Date(s) – 7/23/20 – 8/4/20
Amount – $1,115,242.14

Warrant # – General Fund #6
Date(s) – 7/17/20 – 7/30/20
Amount – $999,479.57

Warrant # – General Fund #7
Date(s) – 7/31/20 – 8/13/20
Amount – $254,067.70

Warrant # – School Lunch #3
Date(s) – 7/3/20 – 7/16/20
Amount – $3,793.12

Warrant # – School Lunch #4
Date(s) – 7/21/20
Amount – $1,433.94

Warrant # – School Lunch #5
Date(s) – 7/17/20 – 7/30/20
Amount – $16,746.33

Warrant # – School Lunch #6
Date(s) – 8/4/20
Amount – $-10.80

Warrant # – School Lunch #7
Date(s) – 7/31/20 – 8/13/20
Amount – $2,622.95

Warrant # – Special Aid #2
Date(s) – 8/4/20
Amount – $73,208.00

Warrant # – Trust and Agency #3
Date(s) – 7/3/20 – 7/16/20
Amount – $248,636.50

Warrant # – Trust and Agency #4
Date(s) – 7/17/20 – 7/30/20
Amount – $1,059,381.72

Warrant # – Trust and Agency #5
Date(s) – 7/30/20
Amount – $16,744.60

Warrant # – Trust and Agency #6
Date(s) – 7/31/20 – 8/13/20
Amount – $254,340.76

D. Treasurer’s Report
Month Ending July 31, 2020

E. Purchase Orders
General Fund 2020 – 2021
Capital 2020 – 2021

F. Contracts
Castello & Silky LLC – Merger Consulting Services
WHEREAS, the BOCES is currently desirous of retaining a consulting firm to facilitate and complete a reorganization study by annexation for the Fort Edward Union Free School District and the South Glens Falls Central School District; and
WHEREAS, the BOCES is desirous of entering into a consulting relationship with the consulting firm of Castallo & Silky, LLC, and
WHEREAS, Castallo & Silky, LLC specializes in providing organizational and management consultant services to school districts; and
WHEREAS, Castallo & Silky’s primary service has been consultation to school district boards of education and BOCES; and
WHEREAS, Castallo & Silky, LLC is desirous of entering into a consulting relationship with the BOCES upon the terms and conditions hereafter contained;
NOW THEREFORE, in consideration of the covenants and agreements herein set forth and the mutual benefits accruing to the BOCES and to Castallo & Silky, LLC from the consulting relationship to be established between the parties by the terms of the Agreement, the BOCES and Consultant agree as follows:

1. CONSULTANT
“Consultant” means the consulting firm of Castallo & Silky, LLC, Mr. Alan Pole and Ms. Deborah Ayers.

2. CONSULTING RELATIONSHIP
The BOCES hereby retains Consultant, and Consultant hereby agrees to be retained by the BOCES, as an independent consultant, and not as an employee of the BOCES.

3. CONSULTING SERVICES
Consultant agrees that during the term of this Agreement:
A. Best Efforts. The consultants will devote their best efforts to the position as independent consultants and will perform such duties and execute the policies of the BOCES.
B. Reasonable Degree of Skill. Consultants shall exercise a reasonable degree of skill and care in performing the services referred to in Paragraph “3-A” above.

4. SCOPE OF WORK
A. The work to be performed by the consultant is to complete a merger study by annexation with the Fort Edward Union Free School District and the South Glens Falls Central School District.
B. All parties agree that the Consultant shall not require or be provided with any data or information considered private,confidential,or subject to Education Law 2-d..

5. COMPENSATION
A. Fee. The total Consultant’s fee will be Fifty Thousand Dollars ($50,000). Consultant will not seek reimbursement for any expenses associated with this study. The two participating school districts will be responsible for all copying associated with this study.
B. The Consultant’s fee will be paid in two (2) installments. The first installment payment of 50% of the contract will be invoiced upon execution of this agreement. The second installment payment of 50% of the contract will be invoiced upon the completion of the study.
C. Benefits. The Consultant shall not be entitled to participate in or receive benefits under any BOCES programs maintained for its employees, including, without limitation, life, medical and disability benefits, pension, or other retirement plans or other fringe benefits.

6. TERM 
The term of this Agreement shall begin on August 18, 2020 and shall continue until the date on which a final report has been presented to the boards of education and all financial commitments under this agreement have been settled.

Contracts (continued)
Chrome Hero – Software Service Agreement
Engie Resources – Natural Gas and Electric Services
The Queensbury Hotel – Bulldog Pride Hall of Fame October 2021
St. Catherine’s Center for Children – July 1, 2020 – August 31, 2020
St. Catherine’s Center for Children – September 1, 2020 – June 30, 2021
WSWHE BOCES – Final AS-7 2020 – 2021

G. Tax Levy 2020 – 2021
The 2020 – 2021 General Fund Budget was approved by the school community on June 9, 2020, supporting a School Tax Levy in the amount of $32,005,454. The tax levy increase is 2.99%.

BE IT RESOLVED, upon recommendation of the Business Manager to the Superintendent of Schools, the 2020 – 2021 School Tax Levy in the amount of $32,005,454 with tax rates as follows:
Town of Moreau $15.660
Town of Northumberland $17.209
Town of Wilton $17.635
Hereby be adopted and authorized effective immediately, and

BE IT FURTHER RESOLVED, the district is hereby authorized to proceed with the processing of applicable tax bills, effective immediately.

H. Petty Cash for School Tax Collection 2020 – 2021
Receiver of Taxes, Leeann McCabe will be given $200 petty cash for the 2020 – 2021 tax collection scheduled for September 1, 2020 – October 31, 2020

I. Memorandums of Agreement
The Southern Adirondack Substitute Teachers’ Alliance 2019 – 2025
South Glens Falls Faculty Association – COVID 19 One Year Agreement 2020 – 21
South Glens Falls Faculty Association – Secondary Working Conditions 2020 – 21
South Glens Falls Administrators Association – Virtual School Principal K – 12

J. Retention/Disposition Schedule
RESOLVED, by the South Glens Falls Central School District of South Glens Falls, New York, that Retention and Disposition for New York Local Government Records(LGS-1) issued pursuant to Article 57-A of the Arts and Cultural Affairs Law and containing legal minimum retention periods for local government records is hereby adopted for use by all officers in legally disposing of valueless records listed therein and

BE IT FURTHER RESOLVED, that in accordance with Article 57-A:
A. only those records will be disposed of that are described in Retention and Disposition Schedule for New York Local Government Records (LGS-1) after they have met the minimum retention periods described therein;
B. only those records will be disposed of that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond established legal minimum periods.

K. Disposition of Asset
Scorer’s Table at the High School effective immediately

L. Approval of 457(6) Plan for SGFCSD Employees
New York State Deferred Compensation Plan
WHEREAS, the South Glens Falls Central School District to adopt the Deferred Compensation Plan for Employees of the State of New York and Other Participating Public Jurisdictions (the “Plan”) for voluntary participation of all eligible employees; and

WHEREAS, the South Glens Falls Central School District is a local public employer to adopt the Plan pursuant to Section 5 of the State Finance Law*; and

WHEREAS, the South Glens Falls Central School District has reviewed the Plan established in accordance with Section 457 of the Internal Revenue Code and Section 5 of the State Finance Law of the State of New York; and

WHEREAS, the purpose of the Plan is to encourage employees to make and continue careers with the South Glens Falls Central School District by providing eligible employees with a convenient and tax-favored method of saving on a regular and long-term basis and thereby provide for their retirement.

M. Acceptance and Recognition of Donation
The Kindness Closet has received a donation from Ms. Malagisi in the amount of $10. The district thanks Ms. Malagisi for her donation.

N. Request for Additional Sick Leave Reserve Days
Maureen O’Sullivan,Typist, Athletic Office is approved for the use of 20 additional sick leave reserve days.

O. District-Wide School Safety Plan 2020 – 2021

Motion by Mr. Riggi second by Mr.Ostrander approved Items C – O with the following roll call vote:

Roll Call Vote
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

PERSONNEL
Instructional Personnel (Consent Items P – W)

P. Probationary Teacher Appointments

Name – Sean Boyd
Building/Subject – Music – Oliver W. Winch Middle School
Probationary Period – September 2, 2020 – September 1, 2023
Salary – $68,546

Name – Alexandria Perry
Building/Subject – Social Worker – High School
Probationary Period – September 2, 2020 – September 1, 2024
Salary – $46,997

Name – Kasey O’Brien
Building/Subject – Social Worker – Moreau Elementary
Probationary Period – September 2, 2020 – September 1, 2024
Salary – $46,997

Q. Child Care Leave of Absence
Alissa McDonald, STEM Teacher, Harrison Avenue Elementary School effective September 2, 2020 – June 25, 2021.

R. Long Term Substitute Teacher Appointments

Name – Daniel Gibbs
Building/Subject – Grade 5 – Tanglewood Elementary
Term – September 2, 2020 – November 3, 2020
Salary – Per Contract

Name – Michaela Verdile
Building/Subject – Grade 1 – Tanglewood Elementary
Term – September 2, 2020 – October 26, 2020
Salary – Per Contract

S. Mentor Appointments 2020 – 2021

Mentor – Michael Carbone
New Staff – Sean Boyd (revised)
Building/Subject – Music, Middle
Salary – $2,000

Mentor – Stephanie Erwin
New Staff – Alexandria Perry
Building/Subject – Social Worker – High School
Salary – $2,000

Mentor – Karina Dickens
New Staff – Kasey O’Brien
Building/Subject – Social Worker – Moreau
Salary – $2,000

T. Establishment of Position Due to COVID 19 – 2020 – 2021
Virtual School Principal K – 12 – Stipend Position, $5,000 per semester

U. Administrative Appointment

Name – Jerilyn Stellato
Position – Virtual School Principal
Term – August 18, 2020 – end of first semester of 2020 – 2021 school year
Salary – $5,000 per semester

V. Extra Curricular Advisor Appointments 2020 – 2021

Revised High School Advisor Appointments
Jamie Thompson – Rapid Recall Co-Advisor
Michael Davies – Rapid Recall Co-Advisor

Middle School Advisor Appointments
Michele Ramsey – Drama Club Co-Advisor
Tina Hayes – Drama Club Co-Advisor
Brian Mockry – GSA Co-Advisor
Christine Macchi – GSA Co-Advisor
Karen Cornell – Helping Hands
Rachel French – International Club
Melissa Abdoo – Memory Book
Rachel French – Student Council
Samantha Melucci – SADD
April Nedwell – Ski Club Co-Advisor
Blythe Hveem – Ski Club Co-Advisor
April Nedwell – No Place for Hate Co-Advisor
Abigail Brigham – No Place for Hate Co-Advisor

Motion by Mr. Riggi second by Dr. Dawson approved Items P – W with the following roll call vote:

Roll Call Vote
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

Non-Instructional Personnel (Consent Items X – Z4)

X. Retirement Resignations
Ronald Gorham, Director of Facilities and Operations, effective November 27, 2020
Darlene Gould, Bus Driver (4 Hour),Transportation, effective July 8, 2020

Y. Permanent Appointment
Julius Velazquez Lebron, Cleaner (2nd Shift), Middle School, effective July 15, 2020

Z. Medical Leave of Absence
Maureen O’Sullivan, Typist , Athletic Office, up to 12 weeks beginning June 6, 2020
Barbara Schermerhorn, Custodian, Tanglewood Elementary School, up to 12 weeks beginning August 10, 2020

Z1. Probationary Appointment

Name – Heidi Ames
Building/Subject – Teacher Aide (6 Hour) – Middle School
Probationary Period -September 8, 2020 – March 9, 2021
Salary – $12.60 per hour

Z2. Establishment of Positions Due to COVID 19 2020 – 2021
Cleaners (6) – Full Time (Temporary – at least 6 Months)
COVID Protocol – Lead Custodian Supervisor (1)
RN (1) – Full Time (Temporary – at least 1 year)

Z3. Provisional Appointments

Name – Mark Harrington
Building/Position – Building Services Supervisor – Harrison Avenue
Probationary Period – August 31, 2020 – March 1, 2021
Salary – $40,000

Name – Maryanne Phillips
Building/Position – School Secretary – Moreau
Probationary Period – August 27, 2020 – February 25, 2021
Salary – $31,000

Z4. Temporary Special Education Teacher Aides
Ballard
Lori Bogan
Amanda Heller
Tina Delancy
Babsaudrey James

Harrison Avenue
Patricia Myott
Mandi Strassburg
Christina Collins
Cynthia Farleigh
Mimi Dong

Moreau
Megan Trombley
Fay Strassburg
Robin Johnson
Mirla Cloud-Hormazabel

Tanglewood
Linda O’Brien
Alyssa Rose
Tammy Simpson
Kellie Taylor
Kimberly Duffy

Middle
Elizabeth Baxstrome
Ronnie Miner
Matthew Brown
Jennifer Park
Anthony Romaine

High School
Heather Kennedy
Catherine Skellie
Sandra Howe
Tyler Ayers
Arista Morris
Susan Sady
Deborah Vinciguerra

Motion by Mr. Ostrander second by Mr. Farrell approved Consent Items X – Z4 with the following roll call vote:

Roll Call Vote
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

SPECIAL EDUCATION (Consent Item Z5)

Z5. CPSE/CSE Recommendations

Motion by Mr. Riggi second by Mr. Kurtz approved Consent Item Z5 with the following roll call vote:

Roll Call Vote
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

EDUCATIONAL ITEM (Consent Items Z6 – Z7)

Z6. Requests for High School Trips
High School Music Department Trip to New York City 2021
High School Jazz Band Participation in Music in the Parks

Z7. Athletic Code of Conduct 2020 – 2021

Motion by Mrs. Hogan second by Mr. Kurtz approved Consent Items Z6 – Z7 with the following roll call vote:

Roll Call Vote
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

Board President Informational Items
Mr. Elder recognized the effort of Ms. Orr, Administration, Faculty and Staff with the development of the re-opening plans.

Superintendent of Schools Informational Items
Ms. Orr answered several questions received from the public from the earlier presentation and updated the board on the capital project and the district office move that began today.

Assistant Superintendent Information Item
Mr. Dawkins discussed the plans for New Staff Orientation and the Open Circle program expansion at the elementary level.

Board of Education Discussion

Board Member Comments
Dr. Chistine Dawson – None
Wiliam J. Elder, President – None
John Farrell, Vice President – None
Roger Fedele – Recognized the loss of district specific knowledge with the retirements of Mr. Gorham and Mrs. Varney.
Lisa Hogan – Welcomed Kevin Fottrell and congratulated Mrs. Varney on her retirement
Kimberly Henkel – None
Thomas Kurtz – Welcomed Kevin Fottrell and congratulated Mrs. Varney on her retirement
Kevin Ostrander – Welcomed Kevin Fottrell and congratulated Mrs. Varney on her retirement
Jeff Riggi – Welcomed Kevin Fottrell and congratulated Mrs. Varney on her retirement

Adjournment to Executive Session

Motion by Mr. Kurtz second by Mr. Ostrander adjourned the meeting at 8:21 p.m. to Executive Session to discuss contracts and personnel with the following roll call vote:

Roll Call Vote
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

Return to Open Session
Motion by Mr. Farrell second by Dr. Dawson returned the meeting to Open Session at 9:07 p.m.

Roll Call Vote
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

Adjournment
Motion by Mr. Farrell, second by Dr. Dawson adjourned the meeting at 9:05 p.m.

Roll Call Vote
Dr. Christine Dawson – Yea
Wiliam J. Elder, President – Yea
John Farrell, Vice President – Yea
Roger Fedele – Yea
Lisa Hogan – Yea
Kimberly Henkel – Yea
Thomas Kurtz – Yea
Kevin Ostrander – Yea
Jeff Riggi – Yea

___________________________________
Audrey Varney, District Clerk